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Hello , Kindly find the attached file and follow all the instructions then choose one subject from the exercise in page 14 and write the email about itthanks
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How to Write
a Formal Email
The Necessity of Writing Emails Properly
• Helping you with your job, studying and business.
• Writing an email improperly might cause a disaster.
• Documentation.
7 Tips for Writing An Effective and Compelling Email
• Have a compelling subject line.
• Start with an appropriate greeting.
• Keep your message short and clear.
• Be consistent with your font.
• Write a simple closing.
• Schedule your emails.
• Do a final spelling and grammar check.
Email Content
• 1. Greeting
• 2. Appreciating the recipient
• 3. Opening lines
• 4. Body lines
• 5. Closing lines
• 6. Signature
1. Greeting
• Hello Dr/Mr. Abdulrahman
• Hi Sara/Ahmed/team
• It whom it may concern
• Dear Sir/Madam
2. Appreciating the recipient
• Good morning/afternoon/evening/day
• Thanks in advance
• Hope you are well
• I hope this email finds you well
• Thanks for your email
• Thank you for reaching out
• Good morning/afternoon/evening/day
3. Opening lines
• I am reaching out because/to inform you of…
• I am writing to ask/invite you for…
• This email is just to let you know that…
• As discussed,/agreed, I would like to…
• Regarding/In regard to…
• I have/just received your request for…
• I have/just read your email about…
• Sorry for my late reply.
• My apology for the late response.
• Thanks for your patience.
4. Body lines (A)
attachments & information
• I have attached a doc/file/pic (which is about…)
• PFA or Please, find attached/the attachment.
• Could you please sign the attached form and send it back to me?
• Kindly, see the information below for further details about…
• More information is available at www.———-com.
• Please, keep me informed/posted/updated.
• Thank you for the information.
• Thanks for letting me know that.
4. Body lines (B)
requests & inquiries
• Could you please inform/send me….?
• I would really appreciate it if you could…?
• If possible, I’d like to know (more) about…
• Kindly, find my two main questions below:
• Sure, I will be happy to…
• The following are the answers …: Or The answers are as follows:
• As per your request, … Or As requested,
4. Body lines (C)
meeting & interview
• May I ask you for a meeting to talk over … in
detail?
• Could you tell me the suitable time for a
meeting as per your availability? To…
• Would you be available on [day]? If so, I’ll send
you an invite shortly.
• Sorry/My apologies/I am afraid I cannot make it because…
• Here are a few times when I am available. Please, let me know what suits
you – OR I will be available (specific time and venue)
• Meeting you is my privilege/honor.
4. Body lines (D)
asking for clarifications & getting and giving approval
• I didn’t/don’t fully understand [something]. Could you please explain
that again?
• If I understood you correctly, you would like me to…
• We just need the thumbs up/the green light. (=we’re waiting for approval)
• Please, let me know if this is OK with you.
• Sorry for confusing you OR I apologize for being unclear, ….
• Sb approved it, so you can go ahead with that.
• I’m afraid I can’t give you the green light as …
5. Closing Lines
sth is expected & offering help or info & apologizing
• Looking forward to it/your response/hearing from you soon.
• I would really appreciate your help in this matter.
• I hope you find this helpful.
• Please, feel free/do not hesitate to contact me/to get in touch.
• Let me know if you need any help/any further information.
• Thank you (again) for your understanding/for your patience.
• I hope this is okay with you.
6. Signature
• Best/Kind regards,
(your name)
• All the best,
(your name)
• Yours sincerely
(your name)
• Yours faithfully
(your name)
Exercise & Resources
• In groups, write an email about one of the following topics:
• 1. Asking to have a meeting with your teacher.
• 2. Apologizing for not coming to the class.
• 3. Inviting your friend to your birthday party.
• 4. Asking for specific information (e.g. homework).
• 5. Asking your classmate to send a file.
• More info is available at:
https://blog.talaera.com/business-emails-phrases
• Reverso Context
• Grammarly
• Google Translation
• Some abbreviations used in emails:
https://blog.hubspot.com/sales/email-acronyms
Thank you
See you soon!
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