Description
Hello ! I was wondering if I could get help with this question and answer for Stage 1. Stage 1 is what needs to be completed. Stages 2-4 can be referenced if needed. I can drop all the documents in that will help with it Requirements: answer the whole thing
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Stage 3: Requirements
Before you begin work on this assignment, be sure you have read the Case Study and reviewed the
feedback received on your Stage 1 and 2 assignments.
Overview
As the business analyst in the CIO’s department of Maryland Technology Consulting (MTC), your next
task in developing your Business Analysis and System Recommendation (BA&SR) Report is to develop a
set of requirements for the hiring system.
Assignment – BA&SR Section III. Requirements
The first step is to review any feedback from previous stages to help improve the effectiveness of your
overall report and then add the new section to your report. Only content for Stage 3 will be graded for
this submission. Part of the grading criteria for Stage 4 includes evaluating if the document is a very
effective and cohesive assemblage of the four sections, is well formatted and flows smoothly from one
section to the next. For this assignment, you will add Section III of the Business Analysis and System
Recommendation (BA&SR) Report to your Sections I and II. In this section you will identify requirements
for the new hiring system. This analysis leads into Section IV. System Recommendation of the BA&SR
(Stage 4 assignment) that will analyze a proposed IT solution to ensure it meets MTC’s organizational
strategy and fulfills its operational needs.
Using the case study, assignment instructions, Content readings, and external research, develop your
Section III. Requirements. The case study tells you that the executives and employees at Maryland
Technology Consultants (MTC) have identified a need for an effective and efficient applicant tracking or
hiring system. As you review the case study, use the assignment instructions to take notes to assist in
your analysis. In particular, look for information in the interviews to provide stakeholder interests and
needs.
Use the outline format, headings and tables provided and follow all formatting instructions below.
III.
Requirements
A.
Stakeholder Interests – Review the interest or objectives for the new hiring system for
each stakeholder listed below based on his or her organizational role and case study
information. Consider how the technology will improve how his/her job is done; that is, identify
what each of the stakeholders needs the hiring system to do. Then to complete the table below,
use information from the stakeholder interviews and identify one significant challenge or
problem for each stakeholder related to the current hiring process (not their future
expectations). Then explain how a system could address their problems. Do not define what
that position does in the organization. (Provide an introductory sentence for this section, copy
the table below and complete the two columns with 1-2 complete sentences for each role in
each column.)
Role
Stage 3: Requirements 03/17/2020
Specific problem related to
the current hiring process
1
How a technology
solution to support the
hiring process could
address the problem
1. CEO
2. CFO
3. CIO
4. Director of Human Resources
5. Manager of Recruiting
6. Recruiters
7. Administrative Assistant
8. Hiring Manager (Functional
supervisor the new employee
would be working for.)
B.
Defining Requirements – The next step is to identify the essential requirements for the
information system. In addition to the stakeholder interests identified above, review the Case
Study, especially the interviews, highlighting any statements that tell what the person expects or
needs the system to do. User requirements express specifically what the user needs the system
to do. This can be in terms of tasks the users need to perform, data they need to input, what
the system might do with that data input, and output required. System performance
requirements express how the system will perform in several performance areas and security.
As a member of the CIO’s organization, you will use your professional knowledge to Identify 5
User Requirements (including one specifically related to reporting) and 5 System Performance
Requirements (including 2 security-related requirements). Refer to Week 5 content on
requirements; security requirements are covered in Week 6. Additional research can expand
your knowledge of these areas.
Once you have identified the 10 requirements, evaluate each one using the criteria below and
create 10 well-written requirements statements for the new hiring system.
The requirement statement:
• Is a complete sentence, with a subject (system) and predicate (intended result, action or
condition).
• Identifies only one requirement; does not include the words “and,” “also,” “with,” and “or.”
• For User Requirements, states what tasks the system will support or perform.
• For System Performance Requirements, states how the system will perform.
• Includes a measure or metric that can be used to determine whether the requirement is
met (time or quantity), where appropriate.
• Is stated in positive terms and uses “must” (not “shall,” “may” or “should”); “the system
must xxxx” not “the system must not xxx”.
• Avoids the use of terms that cannot be defined and measured, such as “approximately,”
“robust,” “user friendly,” etc.
• Is achievable and realistic; avoids terms such as “100% uptime,” or “no failures”.
For a full requirements document, there will be many requirement statements; you only need to
provide the number of requirements identified for each category. Do not provide generic
statements but relate to the needs of MTC to improve its hiring process.
Stage 3: Requirements 03/17/2020
2
(Provide an introductory sentence, copy the table, and complete the Requirements Statement
and Stakeholder columns. No additional information should be entered into the first column,
Requirement ID.)
Requirement Requirement Statement
ID# only
EXAMPLE
Stakeholder
(Position and Name from
Case Study that identified
this requirement)
User Requirements – (What the user needs the
system to do)
The system must store all information from the
candidate’s application/resume in a central
applicant database. EXAMPLE PROVIDED – (Retain text but
Recruiter – Peter O’Neil
remove this label and gray shading in your report)
1.
2.
3.
4.
5.
EXAMPLE
(Reporting-Output of organized information
retrieved from the system—replace this statement
with a specific reporting requirement)
System Performance Requirements – (How the
system will perform)
The system must be implemented as a Software as a
Service solution. EXAMPLE PROVIDED – (Retain text but
CIO – Raj Patel
remove this label and gray shading in your report)
6.
7.
8.
9.
10.
(Security-replace this with a specific security
requirement)
(Security-replace this with a specific security
requirement)
Formatting Your Assignment
Consider your audience – you are writing in the role of an MTC business analyst and your audience is
MTC and your boss, the CIO. Don’t discuss MTC as if the reader has no knowledge of the organization.
Use third person consistently throughout the report. In third person, the writer avoids the pronouns I,
we, my, and ours. The third person is used to make the writing more objective by taking the individual,
the “self,” out of the writing. This method is very helpful for effective business writing, a form in which
facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across
as unbiased and thus more informed.
Stage 3: Requirements 03/17/2020
3
•
In Stage 3, you are preparing the third part of a 4-stage report. Use the structure, headings, and
outline format provided here for your report. Use the numbering/lettering in the assignment
instructions as shown below.
III.
Requirements
A. Stakeholder Interests
B. Defining Requirements
•
•
•
•
•
•
•
•
•
•
•
•
Begin with Sections I and II, considering any feedback received, and add to it Section III.
Write a short concise paper: Use the recommendations provided in each area for length of
response. It’s important to value quality over quantity. Section III should not exceed 3 pages.
Content areas should be double spaced; table entries should be single-spaced.
To copy a table: Move your cursor to the table, then click on the small box that appears at the
upper left corner of the table to highlight the table; right click and COPY the table; put the cursor in
your paper where you want the table and right click and PASTE the table.
Ensure that each of the tables is preceded by an introductory sentence that explains what is
contained in the table, so the reader understands why the table has been included.
Continue to use the title page created in Stage 1 that includes: The title of report, company name,
your name, Course and Section Number, and date of this submission.
Use at least two resources with APA formatted citation and reference for this Stage 3 assignment.
Use at least one external reference and one from the course content. Course content should be
from the class reading content, not the assignment instructions or case study itself. For information
on APA format, refer to Content>Course Resources>Writing Resources.
Add the references required for this assignment to the Reference Page. Additional research in the
next stage will be added to this as you build the report. The final document should contain all
references from all stages appropriately formatted and alphabetized.
Running headers are not required for this report.
Compare your work to the Grading Rubric below to be sure you have met content and quality
criteria.
Submit your paper as a Word document, or a document that can be read in Word. Keep tables in
Word format – do not paste in graphics.
Your submission should include your last name first in the filename: Lastname_firstname_Stage_3
Stage 3: Requirements 03/17/2020
4
GRADING RUBRIC:
Criteria
Stakeholder
Interests
Identification of
specific
stakeholder
problems
(interests and
objectives for
improving the
hiring process)
and how a
technology
system could
address.
Generally, 0-3
points per role.
Both quantity and
quality evaluated.
User
Requirements
5 user
requirements (1
addresses
reporting)
Generally, 0-5
points each. Both
quantity and
quality evaluated.
Far Above
Standards
Above Standards
Meets Standards
Below Standards
Well Below
Standards
38.4 Points
32.64 points
28.8 points
23.808 points
0 points
35.2-38.4 Points
32-33.6 Points
27.2-30.4 Points
22.4-25.6 Points
0-20.8 Points
Problems and
how a technology
solution will
address are
correctly and
clearly described
and fully
explained using a
sophisticated
level of writing.
Problems and how
a technology
solution will
address are clearly
described and
explained using an
effective level of
writing.
Problems and how
a technology
solution will
address are not
clearly described
and explained;
and/or lacks
effective
presentation of
information
40 points
33.6 points
28.8 points
25.6 points
Content missing
or extremely
incomplete, did
not reflect the
assignment
instructions,
showed little or
no originality,
demonstrated
little effort, is not
supported with
information from
the Case Study;
and/or is not
original work for
this class section.
0 points
36.8-40 Points
32-35.2 Points
27.2-31.7 Points
24-25.6 Points
0-22.4 Points
Correctly
identified,
written and
sourced; clearly
derived from the
Case Study;
demonstrates
sophisticated
analysis.
Identified, written
and sourced
correctly;
requirements are
derived from the
Case Study;
demonstrates
effective analysis.
Identified and
sourced;
requirements are
related to the Case
Study.
Fewer than 5
requirements are
identified and
sourced; and/or
information
provided is not
correct; and/or
requirements are
not all related to
the Case Study.
Stage 3: Requirements 03/17/2020
Problems and how
a technology
solution will
address are
described and
explained.
5
Content missing
or extremely
incomplete, did
not reflect the
assignment
instructions,
showed little or
no originality,
demonstrated
little effort, is not
supported with
information from
the Case Study;
and/or is not
original work for
this class section.
Possible
Points
38.4
40
40 points
33.6 points
28.8 points
25.6 points
0 points
36.8-40 Points
32-35.2 Points
27.2-31.7 Points
24-25.6 Points
0-22.4 Points
Correctly
identified,
written and
sourced; clearly
derived from the
Case Study;
demonstrates
sophisticated
analysis.
Identified, written
and sourced
correctly;
requirements are
derived from the
Case Study;
demonstrates
effective analysis.
Identified and
sourced;
requirements are
related to the Case
Study.
Fewer than 5
requirements are
identified and
sourced; and/or
information
provided is not
correct; and/or
requirements are
not all related to
the Case Study.
Research
16 points
13.6 points
12 points
10.4 points
Content missing
or extremely
incomplete, did
not reflect the
assignment
instructions,
showed little or
no originality,
demonstrated
little effort, is not
supported with
information from
the Case Study;
and/or is not
original work for
this class section.
0 points
Two or more
sources–one
source from
within the IFSM
300 course
content and one
external (other
than the course
materials)
14.4-16 Points
13.6 Points
12 Points
10.4 Points
0-8 Points
At least two sources
are incorporated
and are relevant
and somewhat
support the
analysis. References
are appropriately
incorporated and
cited using APA
style.
Only one resource
is used and
properly
incorporated
and/or
reference(s) lack
correct APA style.
A source may be
used, but is not
properly
incorporated or
used, and/or is not
effective or
appropriate;
and/or does not
follow APA style
for references and
citations.
No course
content or
external research
incorporated; or
reference listed is
not cited within
the text.
20.736 points
17.664 points
15.872 points
0 points
19.2-10.8 Points
17.6 Points
16 Points
0-14.4 Points
Effective
organization; has
few errors in
sentence structure,
grammar, and
spelling; doublespaced, written in
third person and
presented in a
professional format.
Some
organization; may
have some errors
in sentence
structure,
grammar and
spelling. Report is
double spaced and
written in third
person.
Not well
organized, and/or
contains several
grammar and/or
spelling errors;
and/or is not
double-spaced and
written in third
person.
Extremely poorly
written, has
many grammar
and/or spelling
errors, or does
not convey the
information.
Performance
Requirements
3 performance
requirements and
2 system security
requirements
Generally, 0-5
points each. Both
quantity and
quality evaluated.
Format
Uses outline
format provided;
includes Title
Page and
Reference Page
Required
resources are
incorporated and
used effectively.
Sources used are
relevant and
timely and
contribute
strongly to the
analysis.
References are
appropriately
incorporated and
cited using APA
style.
25.6 points
22.4-25.6 Points
Very well
organized and
easy to read.
Very few or no
errors in
sentence
structure,
grammar, and
spelling; doublespaced, written in
third person and
presented in a
professional
format.
Stage 3: Requirements 03/17/2020
6
40
16
25.6
TOTAL Points
Possible
Stage 3: Requirements 03/17/2020
7
160
Page 1
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 2
EZ-ATS
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 3
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APPLICANT TRACKING SOFTWARE
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 4
EZ-ATS
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 5
EZ-ATS
APPLICANT TRACKING SOFTWARE
About Software as a Service (SaaS)
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Reference Listing and Citation for this Brochure
UMGC Hiring Solutions, Inc. (2019). EZ-ATS Brochure [Course Resources]. In IFSM 300: Information
Systems in Organizations. Retrieved from http://learn.umgc.edu
In-text citation (UMGC Hiring Solutions, 2019)
UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Stage 1: Strategic Use of Technology
Before you begin work on this assignment, be sure you have read the Case Study on Maryland
Technology Consultants (MTC). MTC is a fictional company created for IFSM 300’s Case Study. It is also
recommended that you review the additional Stages (2, 3 and 4) as well as the vendor brochure
provided for Stage 4. This will help you understand the overall report and potential solution.
Overview
As a business analyst in the Chief Information Officer’s (CIO’s) department of Maryland Technology
Consulting (MTC), you have been assigned to conduct an analysis, develop a set of system requirements,
evaluate a proposed solution, and develop an implementation plan for an IT solution (applicant tracking
or hiring system) to improve the hiring process for MTC. This work will be completed in four stages, and
each of these four stages will focus on one section of an overall Business Analysis and System
Recommendation (BA&SR) report to be delivered to the CIO.
Section I. Strategic Use of Technology (Stage 1) – The first step is to look at the organization and explain
how an IT system could be used to support MTC’s strategies and objectives and support its decisionmaking processes.
Section II. Process Analysis (Stage 2) – Next you will evaluate current processes and workflow and
explain how MTC can use IT to improve its processes and workflow.
Section III. Requirements (Stage 3) –Then you will identify key stakeholder expectations for the new
technology solution to support MTC’s hiring process and develop a set of requirements.
Section IV. System Recommendation (Stage 4) – Finally, you will review the provided Vendor brochure
for a proposed applicant tracking system and explain how it meets the requirements and what needs to
be done to implement the system within MTC.
The sections of the BA&SR will be developed and submitted as four staged assignments. For stages 1, 2,
and 3, only the material associated with that stage will be graded. The stage 2, 3, and 4 submissions will
include the stage that is due, which will be graded according to the assignment requirements and rubric
criteria, as well as include all previously submitted stages with any revisions made. It is recommended
that when preparing stages 2, 3, and 4, you review any feedback from previous assignments to help
improve the effectiveness of your overall report and increase the likelihood of a well-written final
submission. For stage 4, the complete BA&SR submission includes grading criteria for evaluating if the
document is a very effective and cohesive assemblage of the four sections, is well formatted across all
sections and flows smoothly from one section to the next.
Assignment – BA&SR: Introduction and Section I. Strategic Use of Technology
Write an appropriate Introduction to the entire BA&SR Report (guidelines are provided below). Section I
of the BA&SR document contains an organizational analysis and identifies ways in which an information
system to improve the hiring process can help MTC, the organization in the case study, meet its strategic
goals and meet the information needs of various levels of management.
Stage 1: Strategic Use of Technology 03/19/2020
1
Using the case study, assignment instructions, Content readings, and external research, develop your
Introduction and Section I. Strategic Use of Technology. To start, review the readings in Weeks 1 and 2.
The case study tells you that the executives and employees at MTC have identified a need for an
effective and efficient applicant tracking or hiring system. As you review the case study, use the
assignment instructions to take notes to assist in your analysis.
Use the outline format, headings and tables provided and follow all formatting instructions below.
For Stage 1, create a title page and reference page that will be used for all 4 stages.
Apply specific information from the case study to address each area.
Introduction
Begin your report with a clear, concise, well organized introduction to explain why you are writing and
what is to come in the complete BA&SR report (not just Stage 1). This should briefly set the context for
MTC – business purpose, environment, and current challenges related to hiring. Then specifically
provide what is to come in the full report. Keep your audience in mind – this is an internal report for
the CIO of MTC. Provide an introduction in one paragraph that engages the reader’s interest in
continuing to read your report.
I.
Strategic Use of Technology
A. Business Strategy – In this section, you should clearly present – at a broad level – what
MTC’s business strategy is (refer to case study information), then what issues the current
manual hiring process may present that interfere with achieving that strategy, and how
improving the hiring process will benefit MTC and support its business strategy. (Use two to
three strong sentences that explain how the system would support the strategy and justify
your position with specifics from the Case Study.)
B. Competitive Advantage – First, provide an overview of the competitive environment
that MTC is currently operating in based on information from the case study. Then explain
how and why MTC can use the new hiring system to increase its competitive advantage and
help achieve its overall business strategy. Your explanation should demonstrate your
understanding of what competitive advantage is as well as how improving the hiring process
will help achieve MTC’s competitive advantage. Include how MTC can use the type of data
or information that will be in the hiring system to improve its competitive advantage.
(Paragraph of 4-5 sentences)
C. Strategic Objectives- Review the four Strategic Goals presented in the Strategic Business
Plan section of the MTC Case Study. The CIO has asked you to come up with an example of
an objective to help meet each goal and explain how a new hiring system would help
achieve that objective. As you can see from the example provided in the table below, an
objective is a statement that is clear (not vague) and is something that can be measured or
evaluated to determine whether it has been met or not. An important part of setting
objectives is that they are SMART (specific, measurable, achievable, relevant and timebound). In order to evaluate whether an objective has been achieved, it’s important to be
able to measure it. Consider this difference – Student wants to get a degree (non-specific
Stage 1: Strategic Use of Technology 03/19/2020
2
and not measurable) vs. Student wants to earn a degree in Information Systems
Management by May 2020. (This objective provides specific what and when.) First, insert
an introductory opening sentence for this table. Then, for each of the rows listed below,
complete the table with the requested information. (Provide an introductory sentence and
copy the table. Create an objective for each of the 3 remaining goals and explain using 2-3
complete sentences for each.) Note: This is not about an objective to implement a hiring
system or broad business goals but rather the focus is on objectives that would be
supported by the use of a technology solution to support/improve the hiring process.
Strategic Goal
(from case study)
Increase MTC Business
Development by winning
new contracts in the areas of
IT Consulting
Build a cadre of consultants
internationally to provide
remote research and analysis
support to MTC’s onsite
teams in the U. S.
Objective
(clear, measurable and time-bound)
Increase international recruiting
efforts and employ 5 research
analysts in the next 12 months.
EXAMPLE PROVIDED –
(Retain text but remove this
label and gray shading in
your report)
Continue to increase MTC’s
ability to quickly provide high
quality consultants to
awarded contracts to best
serve the clients’ needs
Increase MTC’s competitive
advantage in the IT
consulting marketplace by
increasing its reputation for
having IT consultants who
are highly skilled in leading
edge technologies and
innovative solutions for its
clients
Stage 1: Strategic Use of Technology 03/19/2020
3
Explanation
(2-3 sentences)
The new hiring system would
allow applicants from around the
world to apply online, increasing
the number of international
applicants. It would enable the
recruiters to carefully monitor
the applications for these
positions, identify the necessary
research and analysis skills
needed, and screen resumes for
these key skills. Recruiters
could quickly view the number of
applicants and identify when
additional recruiting efforts are
needed to meet the objective.
D. Decision Makin
