IFSM 438: Information system project management

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Hello Buddy, how are you doing today? These are two files. One is a discussion question that I need to do the initial posting by Friday, and the second file is an assignment that is due next week. Please follow the rubric instructions for the assignment and the discussion.

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Scope Creep (GROUP B)
(1) What is scope creep?
Do a little research (in the UMGC library, for instance) to see what
factors are involved. Then give a definition of Scope Creep in your own
words (but also properly citing any references you used).)
(2) Is scope creep inevitable? That is, is it normal? Will we always (or at
least, usually) have to deal with scope creep on any given project? Why
or why not?
(3) How can we deal with scope creep? What can we do to prevent it,
and especially what can we do to handle it if and when it does occur?
Project Charter (Individual project)
Overview
The purpose of this Individual assignment is to develop a project charter based on the Case Study. The
charter is the initial document that ensures everyone has a common understanding of the project and
authorizes the project to proceed. Details of the project will be developed later.
Details of the Project Charter assignment
Read “Mamma’s Bakery and Sandwich Shoppe Case Study” (Course Resources).
Determine the initial project management roles of each team member (assume a team size of 6-8) on
the IT project team for planning, designing, and installing the IT system.
Some team roles might include:




Project Manager
Functional or technical managers, such as telecommunications, application software designer,
database developer, Web page designer, etc.
Budget/Finance
Project Management Support such as procurement or human resources
Use the textbook and other academically credible sources, as a minimum, to define an IT System and
then to determine the proposed scope for this project. For example, including a scheduling software
package may be within the scope. Providing a learning application for new employees might be not be
within the scope of this IT project.
Use the Case Study to be clear on the basic requirements for this project. What will the IT project team
provide if the proposed plan is accepted? You may email the client/stakeholder (your instructor) to
further define requirements, if you do not have enough information.
As in many real-world projects, the requirements are the weakest part of the project. The lack of detail
is deliberate to encourage identify what might be missing and then work with the client/customer to fill
in the blanks. Does it seem as though perhaps there is not enough information to complete the project
and the charter? If so, please ask the customer (your instructor).
Now prepare a Project Charter for your project. This document becomes the basic agreement to
describe the project with enough detail that the approximate scope and magnitude is clear and
understandable by both the team and the client/customer or executive sponsor.
Project Charter Contents
Executive Summary
Begin the document with an Executive Summary, which contains:





A summary of the document’s purpose.
A problem statement (need for the project).
Project objectives and how they align with the business strategy.
The project management approach.
Technical solution (a high-level description of the IT system, which might include a graphic).
This is a Summary, so it should be a paragraph or two, not to exceed one page.
Project Scope
The scope statement expands on the Executive Summary with a clear and concise statement of what the
outcome of the project will be. Although it is the anticipated scope at this time, the intent is to set the
project boundaries as you know them at this time. State (at a high level) what the project will deliver.
Project Charter Spring 2024
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Project Charter (Individual project)
You should be able to draw this from the Case Study. Do not over promise here. State what is in scope
(to be delivered) as well as what is not in scope (not to be delivered).
Project Estimates
At a high level, show the estimated project schedule. The easiest to understand is a list (perhaps in table
format) of projected major milestones/deliverables for the project and their forecasted completion
dates. This information is preliminary only, or a Rough Order of Magnitude (ROM). Once the project has
been approved to move forward, a comprehensive project plan will be developed
In addition, show the current estimated project costs, as a ROM. Identify the source of the needed
funding, i.e., Software, Hardware, Networking, Internal Resources, Contractor Resources. Include a Total
ROM Budget Estimate.
Primary Stakeholder(s)
List the individual(s) who will use the final product, influence decisions about the project, and (most
importantly) pay for the project.
Project Team
Identify team roles and responsibilities on the project (you can use actual names based on who is in your
group).
Project Constraints and Assumptions
Constraints are any events or circumstances that may restrict or limit a project (and the team’s options).
Examples of constraints are things such as due dates, fixed budget, skill levels, or resource availability.
Assumptions are the driving force that determines project success and they are typically outside the
total control of the project team. Stakeholders must agree on these assumptions to produce a shared
understanding of project success.
Preliminary Risk Statement
List any risks that can be identified from, for example, the project constraints and assumptions. Give a
brief idea of the risk’s impact (low, medium, high) to the project.
Preliminary Communication Plan
Lay out the proposed methods of gathering and communicating project progress to the sponsor. This
could include team standups, task progress updates, project status reports, project reviews, project
post-mortem. Also identify the communication frequency, i.e., daily, weekly, at milestones, at end of
project.
Change Threshold
This identifies the magnitude of changes requested by the customer that would exceed the bounds of
the original charter with relation to cost, resources or schedule. Once the threshold is met or exceeded,
a new Project Charter would be required with signature from the customer.
Definition of Project Complete
This is a high-level statement of the criteria that define when the project has been completed. This is
date and funding agnostic. In other words, “End date reached” or “Funding is exhausted” do not define
Project Complete. This statement should present the completed deliverables that evidence a completed
project.
Signatures
This includes signature blocks of the parties that are agreeing to the charter.
Project Charter Spring 2024
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Project Charter (Individual project)
Formatting Your Assignment
Consider your audience – you are writing in the role of a project manager and your audience is Mamma
Mia. Do not discuss Mamma’s Bakery as if the reader has no knowledge of the organization. Do not use
the term “case study” – this is terminology used in a classroom and would not be in a business report.
Use third person consistently throughout the report. In third person, the writer avoids the pronouns I,
us, you, your, we, my, and ours. The third person is used to make the writing more objective by taking
the individual, the “self,” out of the writing. This method is very helpful for effective business writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer
to come across as unbiased and thus more informed.
The format could be modified to improve readability. You could use tables in certain spots, i.e., Project
Estimates. Tables are single-spaced, so that would make the document neater looking.












Create an APA format title page that includes: The title of report (Project Charter), your name,
Course and Section number and date (use assignment due date); do not include graphics or
themes.
No running header required for this document.
The body of the paper should be double (or 1.5″) spaced, and no longer than 7 pages.
Tables should be single-spaced, and use no shading.
Use 1″ margins on all sides.
Font should be 11-point Calibri, 11-point Arial, 10-point Lucida Sans Unicode, 12-point Times
New Roman, 11-point Georgia, or 10-point Computer Modern.
Font should remain consistent throughout the paper, i.e., not changing from one font to
another.
Use at least one external reference and one from the course content (from the class reading
content, not the assignment instructions or case study itself) with APA formatted citation and
reference. For information on general APA format and specifics related to citing from the class
content, refer to Content → Course Resources → Writing Resources. Resources must not use
Wikipedia, general information sites, blogs, or discussion groups.
The list of References must be its own page at the end of the document and it must be in APA
format, i.e., double spaced, .5″ hanging indent. No more than 10% of the paper may be in the
form of a direct citation from an external source. All in-text citations must appear in the
References list and all entries in the References list must be used as in-text citations.
Run Microsoft Word’s grammar/spell checker; there should be no errors in grammar, verb
tenses, pronouns, spelling, punctuation, first person usage, or contractions.
If headings are used, do not leave blank lines after the previous section, and do not use subheaders.
Submit your paper as a Word document, or a document that can be read in Word.
Submit this assignment in your Assignments folder.
IMPORTANT: Submit this file named as “[LastnameFirstname] [Deliverable] Week 2”
EXAMPLE: RowleyGarrett Charter Week 2
Project Charter Spring 2024
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Project Charter (Individual project)
Grading Rubric
90-100%
80-89%
70-79%
60-69%
< 60% Far Above Standards Above Standards Meets Standards Below Standards Well Below Standards Criteria Executive Summary Provides a brief overview of the Project Charter and is the first thing your reader will see. 9 Points 8 Points 7.1 Points 6.2 Points 5.3 Points Contains all five of the specified Executive Summary elements, accurately summarizes the Charter, and is no more than two paragraphs. Contains four of the specified Executive Summary elements, somewhat summarizes the Charter, and is no more than two paragraphs. Contains three or four of the specified Executive Summary elements, refers to the Charter, or is more than two paragraphs. Contains one or two of the specified Executive Summary elements, wanders off topic, or exceeds the specified length. No Executive Summary included, or does not include any specified elements. Project Charter The basic agreement describing the project in enough detail that the approximate scope and magnitude is clear and understandable by both the team and the client/customer or executive sponsor. 27 Points 24 Points 21.3 Points 18.6 Points 15.9 Points Contains all ten of the specified Project Charter elements, clearly laying out the size and cost of the project, and is no more than seven pages. Contains eight or nine of the specified Project Charter elements, giving an idea of the size and cost of the project, and is no more than seven pages. Contains six or seven of the specified Project Charter elements, giving some idea of the magnitude of the project, and is no more than seven pages. Contains up to five of the specified Project Charter elements, talks at a high level about the project, or exceeds the specified length. Most of the specified Project Charter elements are missing, or do not follow the assignment guidelines, and/or exceeds the specified length. Research Use at least 2 references from academically credible sources with APA formatted citation (intext). 12 Points 10.7 Points 9.5 Points 8.3 Points 7.1 Points Required references are incorporated, used effectively, and cited using APA style. References used are relevant and timely and contribute strongly to the analysis. Required references are relevant, and somewhat support the analysis. References are appropriately incorporated and cited using APA style. Only one reference is used and properly incorporated, and/or reference(s) lack correct APA style. A reference may be used, but is not properly incorporated or used, and/or is not effective or appropriate, and/or does not follow APA style for references and citations. No course content or external research incorporated, or reference listed is not cited within the text. Format Uses format provided. Includes Title Page and References Page. 12 Points 10.7 Points 9.5 Points 8.3 Points 7.1 Points Well organized and easy to read. Very few or no errors in sentence structure, grammar, or spelling; doublespaced, written in third person, and presented in a professional format. Effective organization. Has few errors in sentence structure, grammar, and spelling; double-spaced, written in third person, and presented in a professional format. Some organization. May have some errors in sentence structure, grammar, and spelling; double spaced and written in third person. Not well organized, and/or contains several errors in grammar and/or spelling, and/or is not double-spaced and written in third person. Not well organized, and/or contains several errors in grammar and/or spelling, and/or is not double-spaced and written in third person. Project Charter Spring 2024 Page 4 of 4 Criterion Score 9 27 12 12 Purchase answer to see full attachment