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uPrepare a 1-2 page overview of your proposed exercise uPrepare and provide your exercise Goal uPrepare and provide at least 6 SMART exercise objectives u Please submit to me as an email attachment.Please use only MS word or adobe PDFformat.
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Emergency Management
Exercise Design
Session 2
Beginning The Exercise Design
Exercise Types
There are seven different
types of exercises
Discussion based Operations
based
Increasing challenges /
increasing complexity and
increasing cost
Discussion Based Exercises
Provide a forum for discussing or developing plans,
agreements, training and procedures.
Are generally less complicated than operations-based
types.
Typically focus on strategic, policy-oriented issues.
Include seminars, workshops, tabletops, and games.
Do not involve deployment of resources.
Seminar
Goals
Orientate participants to new or existing plans, policies, or procedures.
Research or assess interagency capabilities or inter-jurisdictional
operations.
Construct a common framework of understanding.
Conduct Characteristics
Casual atmosphere.
Minimal time constraints.
Lecture-based.
Workshop
Goals – In a workshop, participants:
Develop new ideas, processes, or procedures.
Develop a written product as a group in coordinated activities.
Obtain consensus.
Collect or share information.
Conduct Characteristics
Involves more participant discussion than a lecture-based seminar.
Often uses break-out sessions to explore parts of an issue with
smaller groups.
Tabletop Exercise
Goals – In a TTX, participants:
Identify strengths and shortfalls.
Enhance understanding of new concepts.
Seek to change existing attitudes and perspectives.
Conduct Characteristics
Requires an experienced facilitator.
In-depth discussion.
Slow-paced problem solving.
Game
Goals – In a game, participants:
Explore the processes and consequences of decision-making.
Conduct “what-if” analyses of existing plans.
Test existing and potential strategies.
Conduct Characteristics
Does not involve the use of actual resources.
Often involves two or more teams.
Includes models and simulations of increasing complexity as the
game progresses.
Operations Based Exercises
These types of exercises:
Involve deployment of resources and personnel.
Are more complex than discussion-based types.
Require execution of plans, policies, agreements, and procedures.
Clarify roles and responsibilities.
Improve individual and team performances.
Include drills and both functional and full-scale exercises.
Drill
Goals – In a drill, participants:
Gain training on new equipment.
Test new procedures.
Practice and maintain skills.
Prepare for more complex exercises.
Conduct Characteristics
Immediate feedback.
Realistic but isolated environment.
Functional Exercises
Goals – In an FE, participants:
Evaluate management of Emergency Operations
Centers, command posts, and headquarters.
Assess the adequacy of response plans and resources.
Conduct Characteristics
Simulated deployment of resources and personnel.
Rapid problem solving.
Highly stressful environment.
Drills vs. Functional Exercises
Drills involve a single function; FEs involve
multiple functions.
Drills involve actual deployment of resources
and personnel; FEs use simulation.
Full Scale Exercise
Goals – In an FSE, participants:
Assess plans and procedures under crisis conditions.
Evaluate coordinated responses under crisis conditions.
Conduct Characteristics
Mobilization of units, personnel, and equipment.
Stressful, realistic environment.
Scripted exercise scenario.
The Planning Team
The Exercise Planning Team is ultimately responsible for the
design conduct and evaluation of the exercise. Among the
major responsibilities:
Determines exercise objectives.
Creates the scenario.
Develops exercise documentation; including the
evaluation tools.
Conducts pre-exercise briefing and training sessions.
Members of the Planning Team are generally not
Players/Participants but often serve as part of the conduct
team.
Planning Team Composition
The Exercise Planning Team should be assembled from key
participating agencies, organizations and jurisdictions.
The scope and type of exercise or scenario should also help
determine the team’s membership.
Manageable and flexible
Reflective of NIMS / ICS General staff areas being
exercised
Operations
Logistics
Planning
Admin / Finance
Initial Planning Team Meeting
Initial
Design team Development
Review Exercise Purpose & Determine Exercise Type
Review Budget / Grant matters
Develops Objectives
Assigns Task
Establishes Timelines
Additional Planning Team Meetings
Scenario Development
Exercise Logistics
Document Review
Master Scenario Events List (MSEL)
Exercise Design Progress (Occurs Periodically)
Planning Team Briefings
Elected / Appointed Officials
Conduct team
Role Players
Players
Observers / Media
Planning / Design References
Internal
Prior Exercises
External
Partner / regional agencies
LLIS
County / State OEM
FEMA
Local Military Facilities
Planning Team End Product
Exercise Plan
Scenario
Master Scenario Events List (MSEL)
Evaluation Tools
Participant agreements
Support agreements
Volunteer agreements / hold harmless
Necessary resources acquired
Exercise Conduct Team
Safety
Controllers
Medical
Facilitators / Sim-Cell
Site Security
Exercise Director
/ Lead Controller)
Evaluators
(Master
Observers
Role Players
Exercise Director
(Master / Lead Controller)
Has the overall authority for the conduct of the exercise
Assisted by all controllers
Issues the START-EX and END-EX orders
Makes or delegates input of optional injects; including
delay or cancellation of same.
Safety Controller
Responsible directly to the lead controller for the safety
of all exercise participants
Must be thoroughly familiar with the exercise, as well as
the expected action of the participants relative to the
scenario plan
Must appreciate the anticipated and accepted level of
risk.
Has the absolute authority to stop activities he deems
unsafe
Controllers
Utilized in operational exercises
May assume the role of responders not participating
Manage the set up and conduct of the exercise
Control the exercise pace
May prompt, initiate or delay player actions
Are then only members of the conduct team who interact with
the players
Excepting during a safety intervention
Facilitators
Largely utilized for discussion based exercises
Responsible for maintaining discussions consistent
with the exercise objectives
One facilitator will be needed for each breakout
group
Lead Evaluator
Participates on the Planning / Design Team.
Must be thoroughly familiar with the exercise plan, the
plans, polices and procedures being tested
Must be familiar with the command and controls processes
to be utilized
Must be an experienced evaluator and be capable of
analyzing the reports from the evaluators and others in
preparing the Exercise Evaluation / After Action Report
Observers
Usually limited to designated specific locations
Managed by a controller or possibly a P.I.O.
May not interact with players
Simulators
Will portray a response agency or person not participating
Must be sufficiently knowledgeable / experienced
regarding role assumed
Generally supervised by a controller
Actions guided by the Exercise plan / MSEL
Budget
Agency Man-Hours
Planning
Response
Evaluation
Training
Budget
External Services
Role Players
Site Security
Consultants / Subject Matter Experts
Moulage
Budget
Document production
Exercise Manuals
Evaluation Forms
After Action Reports
Training Materials
Budget
Expendable Supplies
Food & Water
Triage and Treatment supplies
Moulage
Acquired Resources
Scene Staging
For Next Week
Prepare a 1-2 page overview of your proposed exercise
❖
If you choose to develop an exercise for other than Town Centre, please provide an
overview of the community / agencies involved.
Prepare and provide your exercise Goal
Prepare and provide at least 6 SMART exercise objectives
For each objective, please list how it qualifies for each aspect of SMART
Please submit to me as an email attachment. Please use only MS word or adobe
PDF format.
For Next Week
Create the Staffing Plan for your exercise
Include
The Design Team
The Conduct team; including
Exercise Director
Controller(s)
Facilitator(s), if any
Lead Evaluator
Evaluators
Role Players
Simulators
Etc.
Also for Next Week
Draft a budget for your exercise.
Include the costs of all on-duty personnel participating as well as any backfill
required.
You can estimate salaries (Be generous, it’s not your money)
Include estimated costs for all other than personnel costs.
Note: It’s not about the numbers, it’s about making sure everything is
included.
And last but not least;
Tell me what type of exercise you are drafting; TTX, FSE, Drill(s), etc.
Prepare a 1-2 page overview of your proposed exercise
❖ If you choose to develop an exercise for other than Town Centre, please provide an
overview of the community / agencies involved.
Prepare and provide your exercise Goal
Prepare and provide at least 6 SMART exercise objectives
❖ For each objective, please list how it qualifies for each aspect of SMART
Please submit to me as an email attachment. Please use only MS word or adobe PDF format.
Create the Staffing Plan for your exercise
Include
The Design Team
The Conduct team; including
Exercise Director
Controller(s)
Facilitator(s), if any
Lead Evaluator
Evaluators
Role Players
Simulators
Draft a budget for your exercise.
Include the costs of all on-duty personnel participating as well as any backfill required.
You can estimate salaries (Be generous, it’s not your money)
Include estimated costs for all other than personnel costs.
Note: It’s not about the numbers, it’s about making sure everything is included.
And last but not least;
Tell me what type of exercise you are drafting; TTX, FSE, Drill(s), etc.
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