Description
I have done the first assignment, but the teacher made some modifications to your solution due to errors, which are written in the first file: Teacher’s comments. The file must be opened in Word format. I want you to complete the assignment within the information attached to the file and the teacher’s comments and modify the previous information. There is a scenario assigned to you to complete.You need to make report and presentation the file name assignment 1 sea horizon is my work with the teacher comments the file name sea ho the topic we usedfile ass1 requirements about the assignment I do File ass 2 you should complete the requirements and if you finished the report of ass 2 make presentation
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Jubail Industrial College
Department of Business Administration
Semester 451
Assignment 1
Course Code:
Course Title:
MIS 202
Business System Analysis and Design I
Section:
203
No.
Student ID
Student Name
1
422200646
Ragd Mohammed Althanayan
2
431200169
Lama Altoaimi
3
431200104
Gori moneef Alshammari
4
431200434
Munirah Albuainain
5
431200268
Latifah Alanzi
System Vision Document Sea Horizon System
Problem description:
In the heart of a bustling corporate landscape, a prominent company named Sea Horizon
embarks on a transformative journey to develop an advanced procurement information system.
As the company expands its operations and supply chain networks, managing procurement
processes becomes increasingly complex. Recognizing the need for enhanced efficiency, cost
savings, and streamlined operations, the company’s stakeholders eagerly anticipate the
implementation of a comprehensive solution that will revolutionize their procurement practices.
With a lot of tasks to accomplish. The Sea Horizon Procurement Information System (Sea
Horizon PIS) is designed for the organization’s procurement operations by providing an
advanced, integrated, and user-friendly platform.
System Capabilities:
The Sea Horizon PIS’s capabilities are:
•
Manual procurement processes including supplier management, buy requisitions,
sourcing, purchase order administration, and inventory tracking can be automated.
•
Improve communication among employees, managers, and suppliers by streamlining
procurement operations.
•
To enable educated decision-making, provide real-time insights on procurement data.
•
Reduce procurement expenses while increasing profits.
•
Improve adherence to procurement norms and policies.
Business Benefits:
The effective deployment of the Sea Horizon PIS is predicted to result in a number of benefits,
including:
•
Cost savings and improved financial performance as a result of increased efficiency and
productivity
•
Collaboration and relationships with suppliers have improved.
•
Data Insights Improve Decision Making
•
Stakeholder satisfaction and improved user experience
•
Competitive Advantage and Long-Term Growth.
Sea Horizon stakeholders
Individuals or groups with an interest in the creation, execution, or consequences of the Sea
Horizon Procurement Information System (PIS) project are referred to as stakeholders. The
following are the primary stakeholders for the Sea Horizon PIS:
Executives and Leadership at Sea Horizon, Procurement Team, Personnel, Suppliers, IT Team,
Finance department, Legal and Compliance Team, Quality Assurance and Audit Teams, End
users, Customers and clients, Regulatory Authorities, The Project Management Team,
Consultants and vendors, Union Representatives, Community and environmental Groups,
Individuals or organizations, Media and Public Relations and Training and Development Teams.
Operational
Execution
Internal
Employees
Managers
Executives
owner
External
Suppliers
Customers
Government
agencies
Industry
associations
investors
It is critical to engage and communicate with these stakeholders throughout the project’s lifespan
to ensure that their requirements, concerns, and expectations are effectively evaluated and
handled. This extensive stakeholder list contributes to the effective development and deployment
of the Sea Horizon Procurement Information System.
Discussion and Interview Agenda
Setting
Objective for Discussion/Interview:
•
Compile information and specifications for the Sea Horizon Procurement Information
System (PIS).
• Define the requirements, difficulties, and expectations of key stakeholders as they relate
to the procurement procedures.
• Determine the PIS’s essential characteristics and functions.
Date, Time, and Location:
•
October 15, 2019, at 10:30 a.m. , HR Department
User Participants:
•
Zain Abid Vice president of HR
Project Team Participants:
•
Zainab, Sikandar
InterviewDiscussion
–
What are the main problems or difficulties you run into in Sea Horizon’s current
procurement procedures?
Could you elaborate on the precise duties and obligations you each have in relation to the
procurement process?
What are the most important goals that the Sea Horizon Procurement Information System
(PIS) should try to accomplish, in your opinion?
What particular attributes or capabilities do you think are essential for the PIS to
effectively handle your procurement demands and simplify operations?
What ways do you see the PIS enhancing supplier cooperation and communication? What
equipment or talents might make this possible?
What reports and analytics would you find most useful for tracking procurement success
and making data-driven decisions?
What modifications should the PIS make to accommodate Sea Horizon’s development
goals and the growing complexity of its supply chain networks, in your opinion?
Follow-Up
Important decisions or answers to questions:
– (Q1): Recognized the main issues and difficulties with the present procurement
procedures.
– (Q3): Gathered information on the PIS’s main goals, including increasing productivity,
reducing costs, and streamlining processes.
– (Q4): Obtained exact specifications for the PIS’s feature and functioning.
– (Q6): Talked on the need of analytics and reporting to assist data-driven decision-making.
– (Q7): Investigated how the PIS may operate with Sea Horizon’s expanding and changing
supply chain networks.
Unresolved Open Items with Assignments for Solution:
–
Based on input from stakeholders, determine the precise reporting and analytics needs.
Discussions about how to integrate the PIS with current tools and systems should continue.
Investigate modification possibilities to meet the particular requirements of various user groups.
Next Meeting or Follow-Up Session Date and Time:
October 25, 2019, at 11:30 a.m.
Sea Horizon Questionnaire
Questionnaire for Sea Horizon Procurement Team
Send this questionnaire to sea Horizon procurement team. The Purpose of this questionnaire to
know the suggestions of procurement team about the system. Their suggestions will help shape
the development and execution of the Sea Horizon Procurement Information System (PIS).
Part I: Answer these questions
•
How would you characterize Sea Horizon’s current procurement processes?
•
Please describe the main steps, problems, and bottlenecks.
•
What are your everyday procurement operations’ most time-consuming and resourceintensive tasks?
•
How do you handle supplier relationships and interactions now?
Part II: Circle the appropriate number on the scale of 1 to 7 based on how strongly you
agree or disagree with the statement.
Question
Strongly agree
Strongly disagree
What particular additions or functionality in the
Sea Horizon PIS would you want to see to
1
2
3
4
5
6
7
1
2
3
4
5
6
7
1
2
3
4
5
6
7
1
2
3
4
5
6
7
better your day-to-day procurement tasks?
Do you have any unique reporting or analytics
needs to improve the monitoring and
management of procurement performance?
Is there any connectivity with existing systems
or tools required for smooth procurement
operations?
What degree of training and onboarding do you
anticipate will be required for the procurement
staff to use the new system effectively?
Part III. Please enter your opinion and comments.
Please offer any other comments, recommendations, or feedback on the Sea Horizon PIS that
you believe should be considered.
______________________________________________________________________________
______________________________________________________________________________
____________________________________________________________
Use cases with brief description
Use case
Brief use case description
Make a Purchase
Requisition
Employees can use purchase requisitions to request items or
services. They include information like item characteristics,
quantity, and preferred vendors.
Approve Purchase
Requisition
Employee purchase requisitions are reviewed and approved by
procurement managers. They have the option to approve,
reject, or seek changes.
Manage Supplier info
The procurement team may add, amend, or deactivate supplier
information such as contact information, performance history,
and contract conditions.
Find Suppliers
Procurement experts may use this tool to find and assess
possible suppliers based on characteristics such as pricing,
quality, and delivery time.
Make a Purchase
Order
Managing Purchase
Orders
Track Inventory
Levels
Purchase orders can be created by procurement managers
based on authorized requisitions, with specifics such as
delivery dates and payment conditions specified.
Procurement experts are able to oversee and manage active
purchase orders, monitor delivery, and handle adjustments or
cancellations.
Inventory managers may utilize the system to monitor stock
levels, get low-stock warnings, and trigger replenishment
orders.
Generate Procurement Procurement department users can create a variety of reports,
including procurement cost, supplier performance, and
Reports
inventory status reports.
Track Procurement
KPIs
Submit Quotations
Receiving Purchase
Orders
Company leaders may use real-time dashboards to track
important procurement performance metrics such as cost
reductions and supplier performance.
Suppliers can use the system to submit quotes for required
items or services, including price and delivery terms.
Suppliers can examine and acknowledge purchase orders,
confirming their willingness to fill the request.
The system may be used by the compliance officer to monitor
Ensure Ethical
and ensure that procurement procedures comply to ethical and
Procurement
regulatory norms.
Maintain System
IT administrators are in charge of maintaining system
Security
security, granting user access, and assuring data integrity.
The training team provides user training sessions and
Provide User Training resources to guarantee that all stakeholders can utilize the Sea
Horizon PIS efficiently.
Sea Horizon
In the heart of a bustling corporate landscape, a prominent company named Sea Horizon
embarks on a transformative journey to develop an advanced procurement information
system. As the company expands its operations and supply chain networks, managing
procurement processes becomes increasingly complex. Recognizing the need for enhanced
efficiency, cost savings, and streamlined operations, the company’s stakeholders eagerly
anticipate the implementation of a comprehensive solution that will revolutionize their
procurement practices.
The stakeholders, including employees, managers, and suppliers, eagerly anticipate the
unveiling of a transformative solution that will revolutionize their procurement processes. With
a lot of tasks to accomplish, such as supplier management, purchase requisitions, sourcing,
purchase order management, and inventory tracking, the new system holds the key to
unlocking a realm of possibilities for seamless procurement operations.
Sea Horizon
In the heart of a bustling corporate landscape, a prominent company named Sea Horizon
embarks on a transformative journey to develop an advanced procurement information
system. As the company expands its operations and supply chain networks, managing
procurement processes becomes increasingly complex. Recognizing the need for enhanced
efficiency, cost savings, and streamlined operations, the company’s stakeholders eagerly
anticipate the implementation of a comprehensive solution that will revolutionize their
procurement practices.
The stakeholders, including employees, managers, and suppliers, eagerly anticipate the
unveiling of a transformative solution that will revolutionize their procurement processes. With
a lot of tasks to accomplish, such as supplier management, purchase requisitions, sourcing,
purchase order management, and inventory tracking, the new system holds the key to
unlocking a realm of possibilities for seamless procurement operations.
Jubail Industrial College
Department of Business Administration
Semester 451
Assignment 1
Course Code:
Course Title:
MIS 202
Business System Analysis and Design I
Section:
203
No.
Student ID
Student Name
1
422200646
Ragd Mohammed Althanayan
2
431200169
Lama Altoaimi
3
431200104
Gori moneef Alshammari
4
431200434
Munirah Albuainain
5
431200268
Latifah Alanzi
System Vision Document Sea Horizon System
Problem description:
In the heart of a bustling corporate landscape, a prominent company named Sea Horizon
embarks on a transformative journey to develop an advanced procurement information system.
As the company expands its operations and supply chain networks, managing procurement
processes becomes increasingly complex. Recognizing the need for enhanced efficiency, cost
savings, and streamlined operations, the company’s stakeholders eagerly anticipate the
implementation of a comprehensive solution that will revolutionize their procurement practices.
With a lot of tasks to accomplish. The Sea Horizon Procurement Information System (Sea
Horizon PIS) is designed for the organization’s procurement operations by providing an
advanced, integrated, and user-friendly platform.
System Capabilities:
The Sea Horizon PIS’s capabilities are:
•
Manual procurement processes including supplier management, buy requisitions,
sourcing, purchase order administration, and inventory tracking can be automated.
•
Improve communication among employees, managers, and suppliers by streamlining
procurement operations.
•
To enable educated decision-making, provide real-time insights on procurement data.
•
Reduce procurement expenses while increasing profits.
•
Improve adherence to procurement norms and policies.
Business Benefits:
The effective deployment of the Sea Horizon PIS is predicted to result in a number of benefits,
including:
•
Cost savings and improved financial performance as a result of increased efficiency and
productivity
•
Collaboration and relationships with suppliers have improved.
•
Data Insights Improve Decision Making
•
Stakeholder satisfaction and improved user experience
•
Competitive Advantage and Long-Term Growth.
Sea Horizon stakeholders
Individuals or groups with an interest in the creation, execution, or consequences of the Sea
Horizon Procurement Information System (PIS) project are referred to as stakeholders. The
following are the primary stakeholders for the Sea Horizon PIS:
Executives and Leadership at Sea Horizon, Procurement Team, Personnel, Suppliers, IT Team,
Finance department, Legal and Compliance Team, Quality Assurance and Audit Teams, End
users, Customers and clients, Regulatory Authorities, The Project Management Team,
Consultants and vendors, Union Representatives, Community and environmental Groups,
Individuals or organizations, Media and Public Relations and Training and Development Teams.
Operational
Execution
Internal
Employees
Managers
Executives
owner
External
Suppliers
Customers
Government
agencies
Industry
associations
investors
It is critical to engage and communicate with these stakeholders throughout the project’s lifespan
to ensure that their requirements, concerns, and expectations are effectively evaluated and
handled. This extensive stakeholder list contributes to the effective development and deployment
of the Sea Horizon Procurement Information System.
Discussion and Interview Agenda
Setting
Objective for Discussion/Interview:
•
Compile information and specifications for the Sea Horizon Procurement Information
System (PIS).
• Define the requirements, difficulties, and expectations of key stakeholders as they relate
to the procurement procedures.
• Determine the PIS’s essential characteristics and functions.
Date, Time, and Location:
•
October 15, 2019, at 10:30 a.m. , HR Department
User Participants:
•
Zain Abid Vice president of HR
Project Team Participants:
•
Zainab, Sikandar
InterviewDiscussion
–
What are the main problems or difficulties you run into in Sea Horizon’s current
procurement procedures?
Could you elaborate on the precise duties and obligations you each have in relation to the
procurement process?
What are the most important goals that the Sea Horizon Procurement Information System
(PIS) should try to accomplish, in your opinion?
What particular attributes or capabilities do you think are essential for the PIS to
effectively handle your procurement demands and simplify operations?
What ways do you see the PIS enhancing supplier cooperation and communication? What
equipment or talents might make this possible?
What reports and analytics would you find most useful for tracking procurement success
and making data-driven decisions?
What modifications should the PIS make to accommodate Sea Horizon’s development
goals and the growing complexity of its supply chain networks, in your opinion?
Follow-Up
Important decisions or answers to questions:
– (Q1): Recognized the main issues and difficulties with the present procurement
procedures.
– (Q3): Gathered information on the PIS’s main goals, including increasing productivity,
reducing costs, and streamlining processes.
– (Q4): Obtained exact specifications for the PIS’s feature and functioning.
– (Q6): Talked on the need of analytics and reporting to assist data-driven decision-making.
– (Q7): Investigated how the PIS may operate with Sea Horizon’s expanding and changing
supply chain networks.
Unresolved Open Items with Assignments for Solution:
–
Based on input from stakeholders, determine the precise reporting and analytics needs.
Discussions about how to integrate the PIS with current tools and systems should continue.
Investigate modification possibilities to meet the particular requirements of various user groups.
Next Meeting or Follow-Up Session Date and Time:
October 25, 2019, at 11:30 a.m.
Sea Horizon Questionnaire
Questionnaire for Sea Horizon Procurement Team
Send this questionnaire to sea Horizon procurement team. The Purpose of this questionnaire to
know the suggestions of procurement team about the system. Their suggestions will help shape
the development and execution of the Sea Horizon Procurement Information System (PIS).
Part I: Answer these questions
•
How would you characterize Sea Horizon’s current procurement processes?
•
Please describe the main steps, problems, and bottlenecks.
•
What are your everyday procurement operations’ most time-consuming and resourceintensive tasks?
•
How do you handle supplier relationships and interactions now?
Part II: Circle the appropriate number on the scale of 1 to 7 based on how strongly you
agree or disagree with the statement.
Question
Strongly agree
Strongly disagree
What particular additions or functionality in the
Sea Horizon PIS would you want to see to
1
2
3
4
5
6
7
1
2
3
4
5
6
7
1
2
3
4
5
6
7
1
2
3
4
5
6
7
better your day-to-day procurement tasks?
Do you have any unique reporting or analytics
needs to improve the monitoring and
management of procurement performance?
Is there any connectivity with existing systems
or tools required for smooth procurement
operations?
What degree of training and onboarding do you
anticipate will be required for the procurement
staff to use the new system effectively?
Part III. Please enter your opinion and comments.
Please offer any other comments, recommendations, or feedback on the Sea Horizon PIS that
you believe should be considered.
______________________________________________________________________________
______________________________________________________________________________
____________________________________________________________
Use cases with brief description
Use case
Brief use case description
Make a Purchase
Requisition
Employees can use purchase requisitions to request items or
services. They include information like item characteristics,
quantity, and preferred vendors.
Approve Purchase
Requisition
Employee purchase requisitions are reviewed and approved by
procurement managers. They have the option to approve,
reject, or seek changes.
Manage Supplier info
The procurement team may add, amend, or deactivate supplier
information such as contact information, performance history,
and contract conditions.
Find Suppliers
Procurement experts may use this tool to find and assess
possible suppliers based on characteristics such as pricing,
quality, and delivery time.
Make a Purchase
Order
Managing Purchase
Orders
Track Inventory
Levels
Purchase orders can be created by procurement managers
based on authorized requisitions, with specifics such as
delivery dates and payment conditions specified.
Procurement experts are able to oversee and manage active
purchase orders, monitor delivery, and handle adjustments or
cancellations.
Inventory managers may utilize the system to monitor stock
levels, get low-stock warnings, and trigger replenishment
orders.
Generate Procurement Procurement department users can create a variety of reports,
including procurement cost, supplier performance, and
Reports
inventory status reports.
Track Procurement
KPIs
Submit Quotations
Receiving Purchase
Orders
Company leaders may use real-time dashboards to track
important procurement performance metrics such as cost
reductions and supplier performance.
Suppliers can use the system to submit quotes for required
items or services, including price and delivery terms.
Suppliers can examine and acknowledge purchase orders,
confirming their willingness to fill the request.
The system may be used by the compliance officer to monitor
Ensure Ethical
and ensure that procurement procedures comply to ethical and
Procurement
regulatory norms.
Maintain System
IT administrators are in charge of maintaining system
Security
security, granting user access, and assuring data integrity.
The training team provides user training sessions and
Provide User Training resources to guarantee that all stakeholders can utilize the Sea
Horizon PIS efficiently.
Jubail Industrial College
Department of Business Administration
Semester 451
Assignment 1
Course Code:
Course Title:
MIS 202
Business System Analysis and Design I
Section:
No.
1
2
3
4
5
6
Student ID
Student Name
In this group assignment, you are required to start the planning and analysis activities of the
system development process. You are required to choose a business scenario from the 7
scenarios posted on Blackboard, then prepare a report that contains the following:
•
•
•
•
•
System Vision Document
List of all stakeholders of your system
One Interview agenda with at least 7 questions targeting a specific stakeholder.
One questionnaire targeting a specific stakeholder.
List of all your system use cases with brief description (either by using user goal or event
decomposition technique)
Notes:
•
•
•
•
•
•
•
•
•
•
The group shall compose of 5 to 6 members only. Check blackboard announcement to
see how many groups can have 6 members.
Enroll yourself in the selected business scenario group in blackboard using the sign-up
sheet.
A business scenario can be selected by one group only.
You can make reasonable and realistic assumptions when needed.
Each student must work to progress both, the team, and individual aspects of the
assignment tasks. All the students in the group should work together (don’t distribute
tasks).
One mark will be deducted for each day of delay.
There might be a short Q&A session for each group to evaluate individual understanding
and participation.
The deadline is Week 8 – Sunday – End of the day.
Ensure originality! Plagiarism will not be tolerated. Assignment will be rejected for any
Plagiarized content and will be assigned zero mark.
The marking rubric is as per the following:
Criteria
Logic and correctness of analysis
Report Quality
Total
Maximum Mark
8
2
10
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